Board Committees

Annual Conference Committee

Structure

Chair: President, Cesare Galli; Vice President, Rebecca Krisher; Treasurer, Pierre Comizzoli; 2021 Program co-chairs, Ann Van Soom and Patrick Blondin; 2022 Program co-chairs: Flávio Vieira Meirelles; Hilde Aardema; CANDES Chair: Dragos Scarlet; DABE Chair: Marcia Ferraz; HASAC Chair: George Perry; Foundation Chair: Jennifer Barfield; Graduate Student Competition Chair: Bianca Gasparrini, Student Poster Competitions Chair:; Peter Farin Trainee Travel Award Chair: Nisar Wani; Early Career Achievement Award Chair, Joao Viana; Morulas Board: Osvaldo Bogado Pascottini, President, Carolina Tiemi Cardoso Okada and Morgan Orsolini

Mission

To organize and present the best possible annual conference (AC) based on experience and common thinking.

Objective

To use the experiences made from PC and LOC being at the AC, together with the opinions from interest groups and the Board of Governors, in a practical and simple way for everyone; therefore, it is a common meeting on Tuesday of the AC.

Activities:

  • The main activity for the whole committee is a luncheon meeting on the last day (Tuesday) of the AC. For the meeting, an agenda should be made and sent to the members in advance.
  • The overall form of the meeting is to focus on information and impressions from the actual AC, PC and LOC, get input from the previous AC PC and LOC, and then get questions and concerns from the coming AC, PC and LOC. It is important to stress that we must speak openly and directly, and that we do so to make the best possible use of the limited time together to make AC even better for everyone.
Audit Committee

Structure

Chair (Matthew Wheeler): Appointed by the Board of Governors

Members (Charles Rosenkrans, Pierre Comizzoli): One or two, jointly appointed by the Board of Governors and the Chair

Terms

Each member of the Committee will serve for 3 years, and may or may not become Chair of the Committee during this term, at the pleasure of the Board of Governors. A member of the Committee may be Chair more than once, but not in consecutive terms. Members, one or two, will be jointed appointed by the board of Governors and the Chair.

Mission

To fulfill the formal US tax law requirements to the Board as owners of the IETS Society.

Objective

To ascertain the validity and reliability of the information provided by the IETS society management, both in financial systems and records as well as in non-financial areas such as safety and security.

Activities

General
  • Perform an annual financial and non-financial audit based on sampling. This audit is made in the fall, i.e. well after the end of the IETS fiscal year (01 July - 30 June).
  • To determine if or when an external professional accounting audit should be retained.
  • Prepare and present a report for the Board's meeting in January.
Specific
  • As necessary.

Budget

None, except when an external audit needs to be performed and then it could be up to $12,000.

Award Committee

Structure

Chair (President)

Mission

To promote persons having contributed significantly to the activities of IETS.

Objective

To identify candidates for the two IETS awards: the scientific Pioneer Award and the Distinguished Service Award.

Activities

  • Identify a list of most likely candidates for the two awards, using the following parameters: personal condition (e.g., age and health), gender, geographic location in relation to the actual annual conference (AC).
  • Present list for Board of Governors (BoG) discussion at mid-year meeting.
  • Contact the selected candidates, using standard IETS letter of invitation and custom-modify; the connection person must be aware of the Prospectus; that is, what constitutes the award and what is supported (e.g., travel). Work with FASS to complete the procedure.
  • Arrange with the contact persons to present the award winners, both in writing and at the AC.
  • Prepare and present reports: mid-year (June) and end-of-year (January) reports.
  • Present progress at BoG teleconference/Skype in September or October.
Exhibitor and Sponsor Committee

Structure

Chair: Joanna Maria Gonçalves de Souza-Fabjan; 1 to 3 Governors (Debi Seymour).

Mission

To promote the activities of the IETS by facilitating acquisition of financial support.

Objective

To garner financial support for the Society in general, and the annual meeting in particular, typically in the form of corporate sponsorship, commercial exhibitors, and endowments.

Activities

  • Annual review and update of list of Sponsors/Exhibitors.
  • Strategically target sponsors/exhibitors that are specifically relevant for upcoming Conference Program.
  • Identify short list of most likely international Sponsors/Exhibitors for upcoming meeting.
  • Identify likely local Sponsors/Exhibitors.
  • Assign appropriate ad hoc IETS members to be "sponsor-connection persons": (1) The sponsor-connection person will make initial contact with sponsor /exhibitor; (2) The sponsor-connection person must be aware of the Prospectus (i.e., what constitutes Gold, Silver and Bronze levels, etc.); (4) Work with FASS to "close" the deal.
  • Update Sponsor/Exhibitor Prospectus, and have ready to distribute to all Sponsors/Exhibitors at the time of each annual conference.
  • Provide written invitation to each Sponsor/Exhibitor to attend luncheon meeting at the annual conference.
  • Visit each exhibit booth at the conference and thank them. Encourage them to attend the Sponsors/Exhibitors luncheon.
  • Sponsors/Exhibitors Luncheon – invite, chair; the purpose of the luncheon is to: (1) thank Sponsors/Exhibitors for their support; (2) become better acquainted on a personal level; (3) promote and sustain a long-standing relationship; (4) feedback and suggestions for future conferences.
  • Prepare and present reports: Mid-Year (June) and End-of-Year Reports (January).
  • Present progress at BoG teleconference/Skype in September/October.
Junior Scientist Representative Ad Hoc Committee

Structure

Chair (Vice President), Board of Governors

Objective

To identify candidates to present at ICAR

Activities

Upon request from the Executive Committee of the International Congress of Animal Reproduction, and following a positive vote by the Board of Governors, the IETS will select a junior scientist to represent the IETS at the International Congress of Animal Reproduction through presentation of an invited paper. The junior scientist will be selected by an ad hoc committee chaired by the Past-President and with the Board of Governors acting as the committee. The Past President will call for nominations from the Board of Governors. Upon assembly of a slate of candidates, the Board will choose a junior scientist representative by majority vote. The criteria are 1) that the person be early in their career (5 years or less in the first permanent position), 2) a good speaker, 3) working in a research area that is relevant to ICAR and 4) a member of IETS.

Membership Committee

Structure

(Chair appointed by President, members by Chair)
Chair: Kazuhiro Kikuchi.

Mission

To ascertain a stable number of IETS members.

Objective

Provide an overview of the membership and its development over the last five years. Identify potential groups or individuals who could become interested in becoming an IETS member. Consider how the IETS remains attractive for existing and potential members.

Activities

General
  • Prepare and present report for the Board's Mid-Year meeting with status of on-going activities.
  • Prepare and present report for the Board's meeting in January including (i) Review and update of membership list; (ii) Strategic considerations about members/membership groups that would be specifically relevant for IETS to contact, and how eventually to do it.
Specific
  • Prepare a short overview of the membership and its development for the Newsletter
  • Consider what kind of short membership report would be relevant to have on the IETS website

Budget

N/A

Nominating Committee

Structure

Chair (Vice President), President, Treasurer.

Mission

To ascertain and keep a balanced composition of the Board of Governors (BoG).

Objective

To identify candidates' Vice President and Governors' for membership of the Board.

Activities

  • Contact potential new candidates after careful consideration of factors such as gender, nationality, and professional activity.
  • Present a list of suggested new candidates for discussion in the Board at the mid-year BoG meeting.
  • Prepare and present reports: mid-year (June) and end-of-year (January) reports.
Partner Committee

Structure

Chair appointed by President, Foundation appoints committee member, Chair appoints rest of committee

Current Committee Members

Patrick Blondin, Chair, Gabriel Bo, Argentina, Barbara Durrant, USA, Eduardo Gastal, USA, Lucky Nedambale, South Africa, Foundation Liaison, Lotte Stroebech, Board Liaison, Marcelo Seneda, Brazil, Jeremy Thompson, Australia, Matthew Wheeler, USA

Minutes

Partner Committee Reports - January 2019  
Partner Committee Reports - January 2017  

Procedures Committee

Structure

Chair (Vice President)

Mission

To promote a consistent and updated practical function of the IETS.

Objective

To ascertain an update of key documents describing the Society's general functions, in particular related to the Annual Conference and the IETS Committees.

Activities

  • Annually review and update the Annual Conference handbook. The committee and FASS will work together to update the new version, to be ready before May 1, in order to be sent out to groups who wish to present bids for the Annual Conference 2 years ahead.
  • Annually review and update the committee descriptions. The committee and FASS will work together to update the committee descriptions to be ready by April 1 so that the descriptions can be sent out to the respective chairs of each committee and posted on the IETS website.
  • Prepare and present reports: mid-year (June) and end-of year (January) reports.
Publications Committee

Structure

Chair (Hanna Grothmann)
President
Vice President
IETS Executive Secretary (Debi Seymour)
Chairs of the 2022 LOC and PC
Committee Chairs from HASAC (Julie Gard), CANDES (Dragos Scarlet), DABE (Marcia AMM Ferraz), Data Retrieval (Joao Viiana); Chair of the Foundation (Jennifer Barfield).

Mission

To build-up and maintain a relevant and updated external information platform of the IETS, and to keep the IETS membership informed of IETS events, activities and news.

Objective

To ascertain an updated and professional standard of the IETS Website and to act as Editor of the IETS Newsletter.

Activities

  • Edit and publish four issues of IETS Newsletter, meeting the deadlines and delivery time of the newsletter.
  • Having constant attention to get and maintain contacts to relevant authors of the feature articles.
  • Updating the website regularly, and reacting to issues being reported.
  • Prepare and present reports: Mid-year (June) and End-of year (January).
  • As necessary.